Your Privacy Matters: Our Commitment at Habinor Property Services Inc.
At Habinor Property Services Inc., safeguarding your privacy and personal information is fundamental to our values and operations. Whether you are a valued client, a trusted vendor, or a visitor exploring our website, we recognize our responsibility to handle your data with integrity, transparency, and the utmost care. This Privacy Policy clearly explains our practices concerning the collection, use, disclosure, and protection of your personal information.
We operate in full compliance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and adhere to all other relevant provincial/territorial privacy legislation. PIPEDA establishes strict guidelines for how businesses must manage personal data in commercial activities, emphasizing consent, accountability, and individual rights. This policy reflects those requirements and our unwavering commitment to ethical data stewardship.
Policy Updates
We may update this policy periodically to reflect legal changes or operational needs. The current version will always be posted prominently on our website with the effective date.
From Clients (Real Estate Brokers, Property Managers, etc.):
- Publicly available business information (name, company, phone number, email, website)
- Details submitted through direct contact (calls, emails, website forms)
- Property and tenant information provided during service coordination (e.g., addresses, tenant names/contact)
From Vendors & Service Providers:
- Publicly available business information (name, company, phone number, email, website)
- Trade/business l
- icenses and certifications
- Certificate of Liability Insurance
- Tax ID or SIN (where required)
- Banking details for payment processing
- Other relevant documents needed for compliance and payment
We collect personal information via:
- Public directories and online platforms (e.g., business websites, Google Maps, Yelp, Yellow Pages)
- Inbound and outbound communication
- Service agreements and onboarding forms
- Job-related communication from clients or tenants
We do not collect sensitive information unless required for business, legal, or compliance purposes.
Your information is used only for business operations, including to:
- Reach out to prospective clients or vendors
- Manage property maintenance work orders and communication
- Schedule services and coordinate with tenants
- Verify vendor qualifications and ensure compliance
- Process payments and maintain financial records
- Meet legal, tax, and insurance obligations
We rely on express or implied consent for collecting and using personal data. You may decline to share personal information; however, this may limit our ability to engage or provide services.
We do not sell or rent your personal data. Information may be shared with:
- Contractors, vendors, or subcontractors fulfilling service requests
- Financial institutions for payment processing
- Legal, regulatory, or insurance bodies when required
All data-sharing partners must adhere to appropriate confidentiality and security standards.
We employ appropriate physical, technical, and administrative measures to safeguard your information, including:
- Secure data storage and encryption
- Access controls and role-based permissions
- Safe file transfer and limited retention of sensitive data
Our website may use cookies or analytics tools to gather non-identifying usage data (e.g., page views, browser type) to improve site performance. You can adjust cookie preferences via your browser settings.
Our website may include links to third-party websites or platforms. We are not responsible for their content, privacy practices, or data security.
We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the updated effective date. Continued use of our services signifies acceptance of any revisions.